TL;DR: Five tips to help your team with their shared calendar

A good shared calendar helps a team stay engaged, active, and productive. No matter if your team is a social club, small business or large enterprise - you rely on the shared calendar to be organized and useful for everyone. Here’s the top 5 tips that we’ve gathered from the thousands of folks using Eventbot to manage their shared calendar!

Tip #1 - Let everyone participate

Slack calendar people groupEncouraging your team to help create group’s calendar has been the biggest difference maker we’ve seen in successful teams. Many teams start with a single person who is the gatekeeper of the calendar. They alone create the schedule, while the rest of the team idly awaits the events. Not only is this practice inefficient, but the individuals on your team aren’t learning how they can participate.

With Eventbot, everyone can create an event in a channel - just type /events create to get started. We’ve found that teams are way more productive when allowing everyone to create events then reviewing the details as a group. Often teammates will suggest changes, building a great culture of collaboration!

Tip #2 - Default to public

Lots of teams are worried about “spamming the channel” when sharing an event, so they’ll choose to create the event in a smaller, more private channel. Instead, we suggest creating your events in a public channel, like #general, to help gain visibility for your event and maximize participation. Once the event is created or shared to a public channel, it’s also visible when individuals use the /events all command, so it will further help folks see the event in time.

Tip #3 - Look ahead, periodically

Slack calendar telescopeThe most engaged teams will often look ahead 7 days ahead to see what events are coming up to scan for conflicts, corrections, or missing details. Eventbot has made this step quite easy by automatically posting a summary of upcoming events on Monday morning. Of course, you can check the list of events at any time by typing /events - or see those events visually with Eventbot’s calendar view.

Tip #4 - Use recurring events to check-in

In addition to looking ahead, many of the best teams will use recurring events to remind the team to review and reassess from the last event. The event itself could be to check some data to see if there was an unexpected change, or a reminder to finalize a project. However you use your calendar, creating a cadence of recurring events will help your team be thorough and persistent. You can create recurring events with Eventbot, as an Advanced Option.

Tip #5 - Use notifications wisely

Slack tips group calendarOur final tip on notifications is not to be underestimated. Notifications are the foundation of a great shared calendar. If your users aren’t notified far enough in advance (or notified too late) they’ll miss the event. Using Eventbot, your team can set personalized reminders, sent via Slack well before the event begins. In addition, Eventbot will post a message a few minutes before the event start time as a final notice in the channel. We’ve found that a personalized and public reminder is just the right amount to keep folks informed.

As always, we love hearing from you. What have you found to be a big difference maker for your team calendar? We’ll continue to gather up tips will report back in the coming months. Have a new idea entirely? Tell us what you’d like to see as we’d love to hear from you! 💌

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